Contract Submission Terms

Activity Schedule

  1. Deadline for filling out the scientific competition registration link and abstract submission: Thursday, July 31, 2025, at 24.00
  2. Abstract announcement received: Friday, August 8, 2025, 24:00 PM
  3. Deadline for submitting poster files and presentation slides for accepted abstracts: Friday, August 29, 2025, at 24:00
  4. 4.Attachment of posters by participants at the presentation location: Friday, September 12, 2025, 16.00 to finish 5. Poster presentation and oral presentation: Saturday, September 14, 2025

General Requirements for Scientific Abstracts

  1. The types of abstracts that can be submitted are Case report or Research (original research, systematic review, or meta-analysis).
  2. Participants of scientific abstracts must be registered as participants in symposiums and workshops.
  3. All abstracts must be written in Indonesian/English.
  4. Abstract titles are capitalized, maximum 25 words.
  5. Below the title are written the names of the authors, institutions, correspondence emails, and correspondence phone/cellphone numbers.
  6. The first writer is required to attend and present an abstract if accepted.
  7. The maximum limit of abstract is 300 words (excluding title, author, keywords).
  8. For a case report, the abstract should consist of background, case, discussion, and conclusion.
  9. For research, the abstract should consist of background, objectives, methods, results, and conclusions.
  10. For keywords, a minimum of 3 words, a maximum of 5 words.
  11. The abstract was made in the format of 1 line space, Times New Roman letters, letter size 12, A4 paper size with a margin of 2 cm on all four sides.
  12. Abstract files in pdf format are uploaded to the www.acpm2025jogja.com
  13. Proof of transfer of registration for the symposium/workshop is sent along with the scientific abstract on the registration link.
  14. The determination of the participants who pass and the type of presentation (oral or poster) will be decided by the assessment team.

Special Provisions for Poster Presentation

  1. The poster presentation is presented in print out form in Indonesian/English which contains the names of the participants, the origin of the University/Institution along with supporting texts, graphs, and tables.
  2. Make sure that certain sections (such as background, methods, results, and conclusions) are easy to find inside the poster.
  3. For the images displayed, please use the .jpeg or .png file format, please be aware of the copyright issues of the photos used.
  4. Participants can install physical posters on Friday, September 12, 2025, at the symposium location.
  5. The poster will be displayed on Saturday, September 13, 2025, at 07.00-16.00 WIB based on the sequence number that has been determined by the committee.
  6. The presenters are expected to stand next to the poster board according to the assessment schedule.
  7. Include the abstract number in the right corner of the poster, the abstract number will be distributed to participants when the abstract acceptance announcement is made.
  8. The poster text and presentation are conducted in Indonesian.

Poster writing format

  1. Poster size 120 x 90 cm (portrait).
  2. Written in Indonesian.
  3. Provide a concise, clear, and thorough review of the study material.
  4. The poster components consist of:
    1. Poster Title
    2. Author's Name, Institution Origin
    3. Introduction, writing/research background
    4. Objectives, cases/methods/ways of working
    5. Results of research/discussion, conclusions, and references/references

Special Provisions for Oral Presentations

  1. Participants are expected to attend offline at the presentation location on Saturday, September 14, 2025
  2. Presenters are expected to attend 30 minutes before the schedule.
  3. Each presenter will be given 10 minutes for a live presentation and 5 minutes for a question-and-answer session at the end of the session.
  4. After 8 minutes of presentation, the presenter will be reminded of the remaining 2 minutes. The MC has the right to ask the presenter to stop the presentation after 10 minutes.
  5. Presentation materials are sent to [email protected]
  6. Presentation slides are sent in the form of .pptx format with a template that will be provided by the committee
  7. Email subject writing format and file name: Abstract - [First author's name] – [Origin of agency] – [Abstract type] – [Short title]

Power Point Slide Requirements

  1. Presentation Title
    It is recommended to keep the poster title the same as the abstract that has been submitted. Minor modifications that do not change the abstract idea are allowed.
  2. Size and format
    1. Presentations must be submitted in power point format in the form of Landscape (16:9) - The layout of the slide page has a width of 33.87 cm and a height of 19.05 cm - The number of slides is not more than 5 slides (excluding the title page).
    2. For the displayed image, use the .jpeg or .png file format. Please note and copyright issues of the photos used.
    3. The first slide of the presentation is created with a font size of 18 Bold and displays the following information: Paper Title, Author(s) Name(s) and Affiliation (if applicable).
  3. Font Format
    1. Please use uppercase and lowercase letters for general content, as all uppercase text that uses capital letters will be difficult to read.
    2. The PowerPoint text and presentation are conducted in Indonesian.